Executive Assistant to the CEO

Company: AFFINITY DESIGNS LLC
Location: Iselin
Posted on: February 18, 2026

Job Description:

Job Description Job Description Benefits: Company parties Free food & snacks Paid time off Overview We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional administrative support. This role is essential in ensuring the smooth operation of our office, facilitating communication, and managing various administrative tasks. Responsibilities Executive Support Manage the CEOs calendar, schedule meetings, and coordinate appointments. Prepare agendas, take minutes, and follow up on action items for internal and external meetings. Organize domestic and international travel arrangements, including flights, accommodations, and itineraries. Communication Management Draft, review, and manage high-level correspondence, emails, memos, and reports. Act as a liaison between the CEO and internal/external stakeholders. Screen and prioritize incoming communications and inquiries. Confidentiality and Discretion Handle sensitive information with a high degree of integrity and confidentiality. Maintain strict discretion in all matters related to executive leadership and corporate affairs. Administrative Coordination Maintain and organize important company documents, files, and records. Assist in the preparation and coordination of board meetings, reports, and presentations. Manage expense reports, invoices, and other financial documentation for the CEO. Office and Project Support Coordinate with other departments for projects, follow-ups, and execution of executive decisions. Support the CEO in strategic initiatives, research, and project tracking. Qualifications Proven organizational skills with the ability to manage multiple tasks simultaneously. Strong phone etiquette and interpersonal skills to communicate effectively with clients and colleagues. Experience in office management practices is preferred. Familiarity with DocuSign or similar electronic signature platforms is a plus. Ability to plan events efficiently while managing budgets and timelines. Proficient in proofreading to ensure high-quality documentation. Previous experience in customer service roles is advantageous. Demonstrated capability in providing executive administrative support in a fast-paced environment. Strong computer literacy, including proficiency in Microsoft Office Suite or equivalent software. Skills Proven experience as an Executive Secretary, Executive Assistant, or similar role in the jewelry industry. We invite qualified candidates who are eager to contribute to our dynamic team while enhancing their administrative skills within a supportive environment. In-depth knowledge of gemstones, diamonds, and fine and fashion jewelry. Proficiency in Outlook Calendar for effective scheduling and calendar management. Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational skills with a keen attention to detail. Ability to type efficiently while maintaining accuracy in documentation. Strong clerical skills with experience in managing files and records systematically. Proven ability to handle confidential information with discretion. Effective communication skills both written and verbal to interact professionally with staff at all levels. High level of professionalism.

Keywords: AFFINITY DESIGNS LLC, East Brunswick , Executive Assistant to the CEO, Administration, Clerical , Iselin, New Jersey