Grants Manager - Post Award
Company: Columbia University
Location: New York
Posted on: April 16, 2024
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Job Description:
The salary of the finalist selected for this role will be set based
on a variety of factors, including but not limited to departmental
budgets, qualifications, experience, education, licenses,
specialty, and training. The above hiring range represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Position Summary
The Institute for Social and Economic Research and Policy (ISERP)
is Columbia University's research institute dedicated to the social
sciences. ISERP pioneers research and integrates knowledge and
methods across the social sciences. ISERP supports researchers,
faculty, students, and social science research through research
development, education and training programs, centers, programmatic
initiatives, and administrative support.
Reporting to the Associate Director of Finance, the Grants
Manager-Post Award is responsible for monitoring post-award
activities within ISERP related to its portfolio of grants and
contracts, using knowledge of grant and contract management rules
and regulations, technical expertise, and analytical skills. The
Grants Manager-Post Award provides comprehensive support to ISERP's
Principal Investigators (PIs) and is responsible for ensuring
compliance with University, government and private funding agency
policies, resolving financial problems, preventing overdrafts,
managing reconciliation of accounts, reviewing financial reports,
and monitoring domestic and foreign funding.
Subject to business needs, ISERP may support flexible and hybrid
work arrangements. Options will be discussed during the interview
process.
Responsibilities
Personnel Supervision - 15%
Supervises a full-time Grants Financial Coordinator
Account Management - 60%
Monitors post-award activities within the Institute related to its
portfolio of grants and contracts using knowledge of grant and
contract management rules and regulations, technical expertise, and
analytical skills.
To ensure compliance with applicable guidelines and policies, the
Grants Manager-Post Award is responsible for reviewing Notices of
Award upon receipt, communicating key terms and conditions to PIs
and graduate student researchers, and providing accurate guidance
to PIs on cost principles, effort reporting, etc., throughout the
life of the award.
Responsible for reviewing award set-up forms and budget
modifications for consistency with applicable fringe and IC rates,
approved budgets, cost-sharing obligations, and available
funding.
Responsible for monitoring all grant accounts, reviewing account
reconciliations, reviewing financial reports, resolving financial
problems, and preventing overdrafts. Projects and forecasts trends
in spending and potential shortfalls or overdrafts, recommending
strategies to effectively manage spending patterns and mitigate
business risks.
Responsible for preparing salary allocations consistent with PI
guidance and approved budgets for grant-funded personnel.
Oversees tracking additional compensation (add comp) from grants
accounts, including Faculty summer salaries (SRE).
Oversees quarterly financial review process.
Serves as a key representative for ISERP to central departments of
Sponsored Projects Administration (SPA) and Sponsored Projects
Finance (SPF).
Oversees budget, reporting and compliance timelines through the
lifecycle of the grant or contract.
Oversees the financial reports to be sent to the sponsor, as
required by the award terms and conditions.
Maintains oversight of all pertinent records, files, and documents,
including oversight of grants master account list.
Assists with annual effort certification.
Financial Approvals - 20%
Responsible for day-to-day approval of all grant-related accounts
payable and procurement requests, including journal entries,
vouchers, requisitions, and internal transfers (ITFs) in Accounting
and Reporting at Columbia (ARC), the University's system of
financial records.
Reviews and approves purchasing card (P-card) monthly
reconciliations for grant-related transactions.
Serves as Initial Reviewer of grant-related reimbursement requests
in Concur. Approves all grant-related additional compensations,
salary distributions and cost transfers in (PAC), the University's
Human Resources system.
Approves all grant-related payroll transactions for student casuals
and support staff.
Other - 5%
Performs related duties and responsibilities as assigned, including
supporting pre-award processes as needed.
Minimum Qualifications
Bachelor's degree and/or equivalent related experience
required.
3 years of grant-related experience including managing grant
finances, budgeting, and accounting experience. Type minimum
qualifications.
Additional Position-Specific Minimum Qualifications
Demonstrated capacity for independent, service-oriented work,
well-developed critical thinking, verbal and written communication
skills, and the ability to foster cooperative relationships with
University and external personnel is required.
Ability to work with flexibility on changing priorities and
multiple responsibilities.
Must be customer service - focused, pro-active and a self-starter;
capable of working with a diverse constituency, of being flexible,
and of maintaining a positive attitude while meeting strict
deadlines.
Advanced computer skills, including Microsoft Word and Excel and
the ability to quickly master a range of administrative
interfaces.
Ability to direct, evaluate and supervise the work of assigned
personnel.
3 years of post-award experience is required
Preferred Qualifications
Professional experience in higher education or not-for-profit
organizations is desirable.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
Keywords: Columbia University, East Brunswick , Grants Manager - Post Award, Executive , New York, New Jersey
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